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City Hall Renovation Project (Contract # CH2203)

Notice is hereby given that sealed proposals will be received by the City of Pacific at City Hall, 100 3rd Avenue SE, Pacific, Washington 98047 until 11:00 a.m. local time on May 3, 2022, for the Renovation of the City Hall located at 100 3rd Avenue SE.  Bids received after that date and time, even if mailed earlier, will not be accepted.  Any questions may be referred to: Jim Morgan, Public Works Manager, (253) 929-1113.

GENERAL SCOPE OF WORK

A pre-bid walk through at the Building Site, 100 3rd Avenue SE, Pacific, Washington can be arranged with the public works manager: Jim Morgan 253-929-1113.

The work to be performed will include all labor, materials, equipment, permits, agency and public notifications, disposal fees, and incidentals necessary to renovate the City Hall building located at 100 3rd Avenue SE. The following is a partial list of the renovations required:

  • Limited Demolition (Suspended ceiling, partial walls, etc.);
  • New wall construction (Framing and sheetrock);
  • Install new grid and ceiling tiles; and
  • Relocate lighting and HVAC vents as required for new ceiling grid.

Estimated Bid Range:                     $25,000 - $35,000

BID FORM
Each Bid must be submitted on the prescribed forms.  All Bids must be submitted in a sealed envelope that is marked with the Bid Number CH2203, and the Project: City Hall Renovation Project.  The envelope must also show the bidder’s name and address.

BID SECURITY
The Bid must be accompanied by a Bid Bond, certified check or a cashier’s check in an amount not less than five (5) percent of the base bid, not including Washington State Sales Tax.

The Bid Bond is a guarantee that the lowest responsive bidder will, within 15 calendar days of the Notice of Award, execute a contract document with the City of Pacific.  Should the selected bidder fail to execute the contract documents within the specified time, the Bid Bond shall be subject to forfeit.

ACCEPTANCE OR REJECTION OF BIDS
The City of Pacific reserves the right to reject any or all bids, waive any irregularities or technicalities, and to accept any bid if that action is believed to be in the best interest of the City.  The City of Pacific reserves the right to select any item(s) or reject any or all item(s).

BID WITHDRAWAL
All bids shall be valid for a period of 60 calendar days following and including the day of bid opening, and no bids may be withdrawn for 30 days after bid opening without the expressed written consent of the City of Pacific.

PROJECT SPECIFICATIONS
Electronic bid documents (plans and specifications) are available at the City of Pacific website for download http://www.pacificwa.gov/departments/public_works.htm

SCHEDULE
The selected bidder must be able to begin Work within ten (10) working days after receiving a Notice to Proceed. All work must be completed within thirty (30) working days including the first day on the site.

STATE/LOCAL REQUIREMENTS
State, and local E.E.O., Affirmative Action, Labor Standards, and Prevailing Wage Laws and all other requirements are applicable to all activities related to this project, and must be complied with by all contractors, subcontractors, and lower tier subcontractors.

AFFIRMATIVE ACTION ON BID
The City of Pacific is an Equal Opportunity Employer.  Women and Minority contractors, King County businesses, and King County lower income residents, whom are qualified to perform all or part of the required services, are encouraged to participate by bidding the project, or by offering their services to other bidders as subcontractors or suppliers.

Bid Documents
Addendum No. 1
Addendum No. 2
Asbestos Sampling Report 

Bid Tab


Civic Campus HVAC System Upgrade Project  (Contract # CC2201)

Notice is hereby given that sealed proposals will be received by the City of Pacific at City Hall, 100 3rd Avenue SE, Pacific, Washington 98047 until 11:00 a.m. local time on May 4, 2022, for the Replacement of the City of Pacific HVAC Systems located at 100 3rd Ave SE.  Bids received after that date and time, even if mailed earlier, will not be accepted.  Any questions may be referred to: Jim Morgan, Public Works Manager, (253) 929-1113.

GENERAL SCOPE OF WORK

There will NOT be a mandatory pre-bid conference. However, Prospective bidders may schedule a pre-bid escorted walk through the site.

The work to be performed will include all labor, materials, equipment, permits, agency and public notifications, disposal fees, and incidentals necessary to install new HVAC systems in the Senior Center and the East Room of the Community Center buildings located at 100 3rd Avenue SE. The following is a partial list of the HVAC upgrades required:

  • Demolition;
  • Systems Designs
  • New HVAC Systems;
  • Electrical Systems Modifications

Estimated Bid Range:                     $60,000 - $80,000

This project is financed through the funds obtained from the U.S. Government. The contract will be subject to regulations of the Departments of Labor and Housing, and Urban Development.
Attention is called to federal provisions for Equal Employment Opportunity, HUD Section 3 requirements, and the minimum wages as set forth in the contract documents.

All bid proposals shall be accompanied by a bid security (bid deposit) in the form of a cash deposit, certified or cashier’s check, postal money order, or surety bond made payable to the City of Pacific, for a sum not less than five percent (5%) of the amount of such bid, including sales tax. Should the successful bidder fail to enter into such contract and furnish satisfactory payment and performance bonds within the time stated in the Specifications, the bid security (bid deposit/bond) shall be forfeited to the City of Pacific. 

The award of the Contract will go to the qualified bidder submitting the lowest responsible bid. The City reserves the right to reject any and all bids or waive any informality in the bidding and make the award as deemed to be in the best interest of the City.

The City of Pacific, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin in consideration for an award.

Self registration please email the following information to Cathy Fisher
Name of business, Name of Contact, Email address, Phone number

Bid Documents
Addendum 1
Addendum 3


Pacific Meadows Park Master Plan (Contract # PR2101)
The City of Pacific is soliciting proposals from firms experienced in park design to provide planning services to complete a master plan for Pacific Meadows Park. The preliminary scope of work consists of site investigation and analysis, conducting community engagement, preliminary park program development, master plan development, cost estimating, project phasing and funding plan. The master plan development requires collective experience in planning and landscape architecture.
Sealed submittals, plainly marked “City of Pacific - Pacific Meadows Park Master Plan” on the outside of the mailing envelope, addressed to the City of Pacific 100 Avenue SE, Pacific, WA 98047, will be accepted until 3:00 pm on Wednesday, September 22, 2021. Qualification submittals may also be hand-delivered in person to the main desk on the first floor of City Hall by the required date and time. Submittals delivered after the posted deadline will not be considered for selection. No faxed, telephone or emailed submittals will be accepted.
In an effort to promote waste reduction and resource conservation, please submit three (3) hard copies of your team’s qualification package as well as a pdf copy uploaded onto a CD or USB drive. Submittals shall not contain plastic bindings, plastic or laminated pages. Double sided documents are preferred. Please avoid superfluous use of paper (such as separate title sheets or chapter dividers). Submittals shall also be limited to 10 double-sided sheets (8.5x11 page size only).
A non-mandatory, informational site visit will be conducted on Tuesday, September 14, 2021 at 10:00 am at the project site located at 215 Rhubarb Street SW, in the City of Pacific. Attendance is recommended, and any questions will be answered at that time. The purpose of this meeting is to provide interested firms with any background information which may be beneficial in preparing a submittal.
Questions about this RFP must be emailed no later than September 20, 2021 at 2:00pm to: 
Alyssa Tatro (253) 929-1111 / [email protected]
or Jack Dodge (253) 929-1107 / 
[email protected]

Request For Proposal (RFP)
Contract Agreement
Map


Milwaukee Boulevard Minor Widening Phase III (Contract # TR2004) 
STPUL-1017(010)

Sealed bids will be received by the City of Pacific, at the Public Works Office located in City Hall in Pacific, Washington until 11:00 a.m. on August 25, 2021 and will then and there be opened and publicly read for the construction of the improvement(s). 

All bid proposals shall be accompanied by a bid proposal deposit in cash, certified check, cashier’s check, or surety bond in an amount equal to five percent (5%) of the amount of such bid proposal. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the time stated in the specifications, the bid proposal deposit shall be forfeited to the City of Pacific.
The right is reserved to reject any and all bids and to waiver informalities in the bidding.
Informational copies of maps, plans and specifications are on file for inspection in the Office of the Public Works Manager, City of Pacific, Washington. 

The following is applicable to federal aid projects.
The City of Pacific in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.
The improvement for which bids will be received is described below:
This contract provides for the construction of roadway widening, stormwater replacement and improvements, and sidewalk for 1,350 feet of Milwaukee Boulevard in the City of Pacific.
The Engineer’s construction estimate for this project is $800,000-$900,000.

Free-of-charge access to project bid documents (plans, specifications, addenda, and Bidders List) is provided to Prime Bidders, Subcontractors, and Vendors by going to www.bxwa.com and clicking on "Posted Projects", "Public Works", and "City of Pacific".   This online plan room provides Bidders with fully usable online documents with the ability to: download, view, print, order full/partial plan sets from numerous reprographic sources, and a free online digitizer/take-off tool.  It is recommended that Bidders “Register” in order to receive automatic e-mail notification of future addenda and to place themselves on the “Self-Registered Bidders List".  Bidders that do not register will not be automatically notified of addenda and will need to periodically check the on-line plan room for addenda issued on this project.  Contact Builders Exchange of Washington at (425) 258-1303 should you require assistance with access or registration. The content available through bxwa.com is our property or the property of our licensors and is protected by copyright and other intellectual property laws. Access to project documents is intended for use by bidders (general contractors/prime bidders, subcontractors and suppliers), agency personnel and agency’s consultants, as well as for personal, noncommercial, use by the public. You may display or print the content available for these uses only. "Harvesting" (downloading, copying, and transmitting ) of any project information and/or project documents for purposes of reselling and/or redistributing information by any other party is not allowed by BXWA.

Bid Tab
 


LED Street Lights

PSE will be working on a street light conversion in Pacific. This involves replacing the existing street lights with new LED street lights. The new street lights are:
  • more energy efficient (reducing power cost to the City);
  • longer lasting (reducing outages); and
  • whiter in color of light (better night visibility).

 These replacements will occur over the next several months. 

Street Light Conversion to LED FAQ

 

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